FAQ for Abstract Presenters
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Presenters of accepted abstracts will be invited to record their presentations for a virtual conference library that will be available during and for three months following the virtual conference.
- Presenting Author Registration Deadline: January 14, 2022
Please note all presenting authors for accepted abstracts must register for the conference or their abstract will not be presented.
- Abstract Recording Submission Deadline: February 10, 2022
- Poster PDF Submission Deadline: February 18, 2022
- Presentations submitted after this date will not be accepted and will be removed from the program.
Presentation Type and Time
- Oral presenters will have 15 minutes using no more than 10 slides for their recorded presentations
- Poster presenters must provide their poster in PDF format, and are requested to provide a 3-minute MP4 recording with audio narrative, preferably in English, to go along with the slides shared in PowerPoint in English.
Steps in Submitting your Presentation
All oral presentations must be submitted to ICCN no later than Wednesday, February 10, 2022. This is to ensure the ICCN team has enough time to upload all presentations to the virtual conference platform. We thank you in advance for sticking to this deadline.
- Know what type of presentation your abstract was selected for
– This was emailed to the abstract submitter, if you have any questions, please email the Program Manager at ICCN2022firstname.lastname@example.org
- Download the Presentation Template (Click here to download)
- Create your presentation using the template
- Record your presentation with audio narration
– Please see instructions and tips below on how to use Zoom or PowerPoint to record your presentation
– Make sure your presentation does not go over your allotted presentation time
- Save your presentation and include the abstract/poster number and the title of your presentation
- Oral Abstract presentations: Upload to the ICCN Dropbox by February 10, 2022 – Click here to upload
- Poster presentations: Upload directly to the Virtual Conference Platform by February 18, 2022. A personalized upload link will be provided by email in January.
- Register for ICCN 2022
In preparation for the recording of your abstract, we would like to share some important information and technical best practices.
- Timing: Please keep all recordings to the time indicated above for your abstract type.
- Background: We ask you to use either of the following Zoom backgrounds for ICCN. You may download Background 1 or Background 2 (Please note on some older computers adding a Zoom background may not work)
For more information on how to use a background please click here.
- Preferred Format: We prefer that you record using Zoom, however there are also tips on how to use PowerPoint to screen record below.
Important Technical Requirements
In order to ensure your recording session runs without any technical issues, we ask that you carefully read the below instructions and follow our recommendations in regard to your technical equipment. Please do not hesitate to reach out if you have any questions.
- Zoom Desktop App – We suggest you use Zoom to record your presentation – please download the desktop Zoom app (https://zoom.us/download – click Download under “Zoom Client for Meetings”). If you already have Zoom downloaded, please ensure that you have the most up to date version.
- Background Image - Download either of the following and apply the ICCN background image in your Zoom account: Download Background 1 or Background 2
- Camera Setup – Ensure your camera is centered and that you can see yourself from the chest up to a few inches over your head. Start a meeting with yourself by clicking on “New Meeting” in Zoom to optimize your camera setup.
- Headset – We highly recommend the use of headphones with a boom microphone like the one pictured (USB preferred over Bluetooth). If possible, please do NOT use earphones/earbuds/in-ear headphones or a headset without a microphone as these reduce your audio quality.
- Lighting – Lighting should come from in front of you rather than behind you. Avoid backgrounds with harsh light such as windows. If you do sit in front of a window, please close the curtains/blinds.
- Clothes – Avoid wearing colors that will blend into the virtual background
- Presentation – If you want to include videos in your presentation, we recommend that you embed them in your slides instead of including a link to an external application. Instructions on how to embed videos can be found here: https://bit.ly/2WDJj1w
Here are a few tips and best practices that you may find helpful if this is your first time doing a virtual presentation
10 Ways to Look Better on a Webcam – https://youtu.be/4lfzvaBYRwg
- Record in a quiet space: Barking dogs and slamming doors are not just annoying in person, they are also annoying via Zoom! Find a quiet space to meet and shut the door. Place a “Do Not Disturb” sign on your door so people know not to bother you.
- Look at the Camera to mimic the in-person feeling of eye contact. Alternate between looking at the screen to gauge attendee’s reactions and looking at the camera. If your webcam is built into your computer/laptop be sure to have your slides on the same screen as your webcam to avoid looking away from the camera.
- Use Gestures that you would typically use in person.
- Tip: record yourself and watch your own recording.
How to Record Using Zoom - Video
Please click here to see a step-by-step video on how to record using zoom.
How to Record Using PowerPoint
An alternative to recording your presentation on Zoom is to use PowerPoint. By using PowerPoint to record your presentation you will not be on camera, the presentation will include only your slides and audio. Please make sure to save your recording as an MP4 video and not as a presentation.
For more information on how to record using PowerPoint, please click here.
- Posters should be typed in clear bold print that can be easily read with the title displayed in block letters. The title should also display the names of the author(s) and the institution(s) of origin.
- Content may be displayed in columns (usually 3 columns).
- Content should contain the project/study purpose/objectives; project description/methods; project evaluation/data analysis; results and conclusion(s).
- Illustrations should be professionally drawn (hand-drawn material will not be accepted).
- All content should be simple and not overburdened with detail – “minimizing detail maximizes information transfer”.
- You are encouraged to include a 3-minute narrative of your poster. Please use the Zoom information above to complete your recording